RELATED: Is workplace EV charging a taxable benefit for employees in the UK?
The Three Main Billing Models
Free charging as a benefit. The employer covers the electricity cost. Employees plug in and charge without paying. HMRC does not treat this as a taxable benefit, so nothing appears on the P11D. This is the simplest model and works well for businesses using EV charging to attract and retain staff.
Pay per kWh. Employees pay based on how much energy they use. A typical rate sits between 30p and 50p per kWh, usually below public charging network prices. The billing platform charges the employee directly via the app, so no manual invoicing is needed.
Payroll deduction. Monthly charging costs are deducted automatically from salary. Finance teams receive a reconciliation report each month. This works well for larger businesses that want to recover costs without staff handling individual payments.
Many businesses combine models. Staff might receive a free allowance each month and pay per kWh above that threshold. Visitors and contractors can be set to a separate, higher rate.
RELATED: How do you bill staff for EV charging at work in the UK?
How Billing and Access Control Works
Our cloud based platform manages billing, access, and reporting in the background. Each employee gets access via an app or RFID card. The system tracks every session, records energy consumed, and processes payments automatically.
You control who can charge, when, and at what rate. Staff, visitors, and contractors can each have different access levels and pricing. Usage reports export directly to your accounting system.
There are no legal restrictions on businesses selling electricity to employees at the workplace. You set your own pricing. MID approved metering on the chargers provides the accuracy needed for commercial billing.
